EORTC Cutaneous Lymphoma Tumour Group

EORTC CLTG

• Julia Scarisbrick, Chair
• Evangelia Papadavid, Secretary
• Emmanuella Guenova, Treasurer

Conference Organizing Committee

• Maarten Vermeer
• Patty Jansen
• Erik Marijt
• Karen Neelis
• Koen Quint
• Anne Roos Schrader
• Kees Tensen
• Rein Willemze

Scientific Committee

• Martine Bagot
• Marie Beylot-Barry
• Antonio Cozzio
• Emmanuella Guenova
• Emmilia Hodak
• Robert Knobler
• Pablo Luis Ortiz Romero
• Evangelia Papadavid
• Pietro Quaglino
• Rudolf Stadler
• Kees Tensen
• Maarten Vermeer
• Sean Whittaker
• Rein Willemze

Three-day program

The three-day program consists of a diverse range of activities such as keynote lectures, presentations, industry symposia and networking opportunities.

This conference will present sessions covering all aspects of cutaneous lymphomas including:

• Pathophysiology, Genomics and Epigenomics, Molecular targets
• Immunology, Host response, Animal models, Microenvironment
• Translational Research, diagnostic and prognostic markers
• Pathology
• Epidemiology
• PROCLIPI research
• New treatments, clinical trials, topical and systemic therapies, combination of treatments, therapeutic strategies
• Non MF T-cell lymphoma, B cell lymphoma
• Quality of Life and Patient Reported outcomes.

Download the full program.

Keynote speakers

Prof. dr. Boudewijn Lelieveldt, Department of Radiology, LUMC, Leiden, the Netherlands

Boudewijn P.F. Lelieveldt is professor of Biomedical Imaging at the Department of Radiology, Leiden University Medical Center, Leiden, the Netherlands, where he is heading the Division of Image Processing (LKEB). He is also appointed as Medical Delta professor at the Pattern Recognition and Bioinformatics group at Delft University of Technology in the context of the Medical Delta consortium. His computer science research interest is development of data analytics algorithm for spatially resolved –omics data, with applications in clinical imaging and biology.

Prof. dr. Karin de Visser, Division of Tumor Biology & Immunology, Netherlands Cancer Institute, Oncode Institute, LUMC, Amsterdam, Leiden, the Netherlands

Karin de Visser is senior group leader at the Division of Tumor Biology & Immunology at the Netherlands Cancer Institute, alongside her appointment as group leader at Oncode Institute and as full professor of Experimental Immunobiology of Cancer at Leiden University Medical Center. The overall goal of her research is to understand by which mechanisms the immune system influences metastatic breast cancer. Her research group identified how mammary tumors induce a systemic inflammatory response that facilitates metastasis formation (Coffelt et al. Nature 2015; Wellenstein et al. Nature 2019) and how eosinophils contribute to immunotherapy response of breast cancer (Blomberg et al. Cancer Cell 2023). Through mechanistic understanding of the crosstalk between the immune system and cancer she aims to contribute to the design of novel immunomodulatory strategies to fight metastatic breast cancer.

Prof. dr. Pier Luigi Zinzani (Institute of Hematology "Seràgnoli", University of Bologna, Bologna Italy

Pier Luigi Zinzani is Professor of Haematology at the Institute of Haematology “L. e A. Seràgnoli” at the University of Bologna. Having graduated in Medicine and Surgery, he the continued on to obtain a speciality in Haematology at the University of Bologna, after which he was awarded a Fellowship in Medical Physics at the Roger Williams Cancer Center, Providence, USA. And is a member of the Italian Society of Haematology, the Italian Society of Experimental Haematology, the American Society of Haematology, and the American Society of Clinical Oncology, and has presented his research at more than 200 national and international meetings. He has written more than 700 peer-reviewed articles, specifically within the areas of Hodgkin lymphoma (HL), non-Hodgkin lymphomas (NHLs), and hairy cell leukaemia (HCL).

Pier Luigi Zinzani current research interests include clinical trial methodology, prognostic factors in NHL, HL, HCL, chronic lymphocytic leukaemia, and new drug development.

Oral instructions

INSTRUCTIONS FOR ORAL PRESENTERS

UPLOAD OF YOUR PRESENTATION PRIOR TO THE CONFERENCE

We recommend that you use this service to upload your presentation(s) in advance. Via our AV partner (ACS audiovisual solutions), you will receive an e-mail with instructions on how to upload your presentation. When you receive this e-mail, please click on the link to go to ‘Go to your profile’ webpage, a secured website where you can upload your presentation.

Here you have the option to fill in your profile including ‘General info’, your ‘Biography’ and your or ‘Social Media’.

1. Click on ‘Upload a file’ to select your presentation;
2. Choose your presentation to upload;
3. After the upload is finished your presentation will be visible in your profile.

Please note, it is possible to upload a new version of your presentation if you made changes to it. However, it is your own responsibility to make sure you have the correct version uploaded. 

UPLOAD OF YOUR PRESENTATION DURING THE CONFERENCE

Speakers are requested to check-in at the Speaker Service Center (SSC) at least 2 hours prior to their scheduled presentation time even if you uploaded your presentation prior to the conference, to preview or upload your presentation. All presentations should be in 16:9 formatted and be prepared in PowerPoint version: type .pptx in landscape format.

It is imperative that you review your presentation on a Windows-operated computer before your upload your presentation in the SSC. Your presentation must be submitted in their final form at least 90 minutes before session start time. In case, your presentation is scheduled at the start of the day, please ensure your presentation is uploaded the day before your presentation time.

The EORTC-CLTG Speaker Service Centre (SSC) is located on the first floor in the “Eysingazaal” of the conference center. All presentations will be distributed from this room only. Technical equipment and assistance will be provided there. You can bring your presentation to the SSC on an USB memory stick.

CONFLICT OF INTEREST DISCLOSURE

In compliance with EACCME requirements, all speakers must include one slide disclosing conflicts of interest as a second slide of his/her presentation. Kindly download the disclosure template slide here.

KEY POINTS

All presentations will be played on PowerPoint 2021. PowerPoint for MAC files should be tested on a PC before attending the event. If you make use of PowerPoint for MAC, it is mandatory that you upload your presentation at least 90 minutes prior to your scheduled presentation.

The use of your own laptop during your presentation is NOT permitted.

• Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
• Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG). Make sure that the inserted images have a minimum resolution of 300dpi.
• Video: All videos must be embedded in your presentation. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.

BEFORE YOU ARRIVE AT THE CONFERENCE

Backup: Copy your PowerPoint/PDF and all video’s to one folder on a USB flash drive. PowerPoint prior to 2010 does NOT embed movies, please be aware of this.

AT THE CONFERENCE

Presenters should upload and review their presentation in the SSC at least 2 hours prior to their scheduled presentation. A technician will be at your disposal in the SSC in order to assist you. You must be available for the entire duration of the session in which your presentation is scheduled and the length of your talk should not exceed the time allocated and includes discussion time.

OPENING HOURS OF THE SPEAKER SERVICE CENTRE (SSC)

Thursday, 21 September 2023                   10:30 - 18:00 hours

Friday, 22 September 2023                         08:00 - 18:30 hours

Saturday, 23 September 2023                   08:00 - 13:30 hours

IN THE SESSION ROOM

Please arrive at the session room at least 30 minutes before the start of your session. Take time to familiarize yourself with the room and the setup at the lectern. In the room a technician can assist you if you have any questions concerning your presentation or the AV.

Poster instructions

INSTRUCTIONS ON HOW TO PREPARE FOR YOU POSTER

EORTC-CLTG 2023 will only have e-Posters, so please do not bring a printed poster with you to the conference.

UPLOAD OF YOUR POSTER

Your abstract will be presented in an electronic poster format (ePoster) and must be uploaded by Friday, 15 September 2023, 4PM CEST. Via our AV partner(ACS audiovisual solutions), you will receive an e-mail with instructions on how to upload your poster. When you receive this e-mail, please click on the link to go to ‘Go to your profile’ webpage, secured website where you can upload your poster.

Here you have the option to fill in your profile including ‘General info’, your ‘Biography’ and your or ‘Social Media’.

1. Click on ‘Upload a file’ to select your ePoster;
2. Choose your poster to upload.
   1. Please note that you can only upload PDF file for you digital poster.
   2. The poster should be in delivered in portrait with the following size 1080X1920.
3. After the upload is finished your poster will be visible in your profile.

Please note it is possible to upload a new version of your poster if you made changes to it. However, it is your own responsibility to make sure you have the correct version uploaded.

KEY POINTS POSTER

Please mention the number of your poster on your poster on the upper left corner (for example P-150) can be found in the notification email, EORTC-CLTG 2023 website and in the abstract book.

Please note that the use of the official EORTC logo is not allowed. Next to that it is important you include the following in your PDF layout:

• Introduction
• Objectives
• Materials and methods
• Results
• Conclusion

EORTC-CLTG 2023 does not allow QR codes on ePosters. The text should be broken up by the inclusion of graphs and/or tables and/or pictures. The use of colour makes the ePoster more attractive and effective.

POSTER AREA

Posters will be presented in the poster area, which is located on the first floor of the Leiden University Medical Center, building 3.

The number of your ePoster (for example P-150) can be found in your notification email, EORTC-CLTG 2023 website and in the abstract book.

RESPONSIBILITY FOR POSTER PRESENTATION

EORTC-CLTG 2023 and local committees do not assume any responsibility for material displayed on the e-Posters.

Who Should Attend/Target Audience

The conference is designed for international dermatologists, basic scientists, epidemiologists, haematologists, immunologists, oncologists, pathologists, radiation oncologists, and psychologists.

The participation of students and post-doctoral fellows is encouraged through reduced registration fees, oral presentations, and poster sessions.

Purpose/Goal Statement

The goal is to offer a comprehensive congress to present new research, share experiences, and discuss new directions or the advancement of knowledge in Cutaneous Lymphomas.

Learning Objectives

At this conference you will be up to date about the newest developments and insights concerning: epidemiology, pathophysiology, therapeutic trials, and (pre) clinical studies in cutaneous lymphoma.

Accreditation

EORTC-CLTG 2023 is accredited by the Dutch Society for Dermatology and Venereology (NVDV) for a maximum of 12 CME credit points. The Dutch Society of Pathology (NVVP) has accredited EORTC-CLTG 2023 for a maximum of 13 CME credit points and an application has been made to EACCME.

The EORTC Cutaneous Lymphoma Tumors Group has been accredited by the European Accreditation Council for Continuing Medical Education (EACCME®) with 11 European CME credits (ECMEC®s). Each medical specialist should claim only those hours of credit that he/she actually spent in the educational activity.

Through an agreement between the Union Européenne des Médecins Spécialistes and the American Medical Association, physicians may convert EACCME® credits to an equivalent number of AMA PRA Category 1 CreditsTM. Information on the process to convert EACCME® credit to AMA credit can be found at www.ama-assn.org/education/earn-credit-participation-international-activities.

Live educational activities, occurring outside of Canada, recognised by the UEMS-EACCME® for ECMEC®s are deemed to be Accredited Group Learning Activities (Section 1) as defined by the Maintenance of Certification Program of the Royal College of Physicians and Surgeons of Canada.”

EACCME® credits
Each participant can only receive the number of credits he/she is entitled to according to his/her actual participation at the event once he/she has completed the feedback form. Please find below the breakdown of ECMEC®s per day:

21.09.2023 - 3.00

22.09.2023 - 6.00

23.09.2023 - 2.00

The EACCME® awards ECMEC®s on the basis of 1 ECMEC® for one hour of CME with a maximum of 8 ECMEC®s per day.

Venue & Travel

The EORTC CLTG Annual meeting 2023 will be held at the Leiden University Medical Center (LUMC) in the Netherlands.

Address

Albinusdreef 2
Leiden, the Netherlands

For more information and directions, please click here

Submission

The abstract submission is only possible on-line. Abstracts submitted by fax or mail will not be accepted. Please follow very carefully the instructions before submitting the abstract.

Style

The abstract should not exceed more than 2500 characters incl. spaces and punctuation, and must be written in English. More information is available in the Abstract Guidelines that are available within the abstract submission website.

Topics

Please select one of the following topics:

• Biologic insights
• Clinical studies
• Epidemiology
• Histopathology
• Preclinical Studies
• Quality of life
• Treatments

Acceptance Notification

The deadline for abstract submission is Monday, 12 June 2023, 12:00 CEST. Abstracts submitted after the deadline will not be considered for the conference and no revisions can be made to the abstract after the submission deadline. Acceptance, together with the details for the preparation of the presentation will be send by notification e-mail to the presenting author by the end of June 2023.

Fees

The following registration fees are applicable for EORTC CLTG Annual Meeting 2023 and include VAT:

• Early bird registration fee: Friday, 14 July 2023, 23:59 CEST
• Regular registration fee: Monday, 18 September 2023, 23:59 CEST
• On-site registration fee from Tuesday, 19 September 2023

Registration fees are to be paid in Euro (€) and are inclusive of 21% Dutch VAT. No other currency will be accepted.

Registration will only be valid upon receipt of the full payment by the registration department according to the deadline indicated. An email confirming registration will only be sent after receipt of the required fees. Outstanding payments will be collected on-site and charged the on-site rate.

Please find below an overview of delegate registration fees.

EORTC-CLTG 2023 reserves the right to photograph and/or record registered participants of the conference and to use such photographs and videos (in whole or in part) on her website, intranet or on any other (social) media referring to the conference or EORTC-CLTG for the purpose of any internal or external communication. By actively taking part in a conference, the registered participant gives consent to such uses.

Delegates’ registration fee includes:

• Admission to all scientific sessions
• conference materials
• The opportunity to network with participants around the world
• Certificate of Attendance (digitally post conference)
• Welcome reception on Thursday
• Conference (Speaker’s) Dinner on Friday
• EORTC CLTG 2023 is applying for CME credits from EACCME, NVDV and NVVP

Letter of Invitation

A letter of invitation can be requested during the registration process. Such an invitation is intended to help potential participants raise travel funds or obtain a visa. It is not a commitment on the part of the congress to provide any financial support.

Group registration

For group registrations, a minimum of 10 participants is required.
Please contact the registration department to obtain the group registration form via registration@parthen.nl.

Registration Cancellation Policy

All cancellations must be electronically mailed to registration@parthen.nl.
Registration fees will be refunded as follows:

• Cancellations received up to and including 14 July 2023: total minus 25% handling fee.
• No refund on cancellations as of 15 July 2023.
• For any name change, a fee of 50 EUR will be charged. Deadline for name changes is 15 September 2023.

Hotel Accommodation

For hotel accommodation, kindly visit the dedicated Visit Leiden website.

Contact

Should you have any question regarding registration, please contact registration@parthen.nl.

Should you have any question regarding the congress in general, please email us at: EORTC-CLTG2023@lumc.nl